How do I deposit credit card (and cash) receipts from a cash register or cash box?
You can set up a special Cash Receipts Journal to use when you deposit a mix of cash and credit card receipts from a cash register or cash box. You enter the receipts as a single entry in the Deposits window. The system records the cash and credit card portions as separate deposits.

Follow these steps:

  1. Run General Ledger/Configure/Chart of Accounts and add cash equivalent accounts for each credit card you want to track separately.
  2. Run Bank Accounts/Configure/Credit Card Accounts and set up credit card account(s) (at least one). You assign one of the general ledger account(s) you set up in the Chart of Accounts to track credit card receipts to each credit card account.
  3. Run Bank Accounts/Configure/Cash Receipts Journal and start a new journal.

    1. Name the journal "Cash and Credit Card Receipts" (for example.)
    2. Select CJCR for the source code.
    3. Check the box to indent the credit column (optional but recommended).
    4. At Columns allowed, select "Debit - {credit card name} receipts." (The system appends "receipts" to the name you gave the credit card account when you configured it.)
    5. Repeat Step d for each credit card for which you want to deposit receipts separately.
    6. Set up any additional accounts for distribution, such as the income and sales taxes account(s) as Credit only entries.
    7. Click OK and save the new CRJ.

  4. Run Bank Accounts/Deposits and start a new batch when you're ready to enter a deposit consisting of mixed cash and credit card receipts. Set up the appropriate batch options.

    1. At Receipt type, select Cash and Credit Card Receipts (or whatever you named the journal in Step 3.a. above).
    2. At Receipt amount, enter the total amount of cash to be deposited in the bank (NOT INCLUDING the credit card receipts).
    3. At each credit card prompt, enter the total receipts for the credit card.
    4. Finally, credit the total receipt amount (INCLUDING the credit card receipts) to the appropriate income account(s) and, if applicable, sales tax account(s).
    5. Enter an optional Description, click OK, and save the batch.
    6. When you've completed data entry for the batch, post the batch.

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