21st Century Accounting Tutorials - General Ledger

Configure Chart of Accounts: Replicate Accounts

Now you can edit the COA to add accounts for the departments for which you want to track revenue, expenses, and certain liabilities.

(Reopen the Chart of Accounts window if you closed it earlier.)

Click Hide All, cursor down to Current Liability, and press Right-Arrow to show the accounts in that category.

Highlight the following accounts:

2500-00 FIT Payable
2510-00 Social Security Payable
2520-00 Medicare Payable
2530-00 FUTA Payable

and right-click your mouse.

replicate accounts

Now you can edit the COA to add accounts for the departments for which you want to track revenue, expenses, and certain liabilities.

(Reopen the Chart of Accounts window if you closed it earlier.)

Click Hide All, cursor down to Current Liability, and press Right-Arrow to show the accounts in that category.

Highlight the following accounts:

2500-00 FIT Payable
2510-00 Social Security Payable
2520-00 Medicare Payable
2530-00 FUTA Payable

and right-click your mouse.

replicate accounts window

Chart of Accounts: Replicate accounts window

Say, for example, the company wants to track federal Payroll tax liabilities by six departments. We already added a department segment with a length of 2 to the account structure, so our values need to be 2 characters in length.

Department Values. Type 00 01 02 03 04 05

replicate accounts window completed

Chart of Accounts: Replicate accounts window completed

Click OK.

The system generates departmental accounts for the accounts you highlighted, using the department names you entered in the Configure/G/L Account Segment Names window.

replicated accounts

Chart of Accounts window: Replicated accounts

Click Save changes to add the new accounts to your COA.