21st Century Accounting Help - Receivables

Creating Recurring Charges

Use the Receivables/Configure/Recurring Charges window to set up sales invoices for regular, periodic sale of products or services for which you charge customers. You might, for example, provide a cleaning service for a regular monthly fee; or you might be an Internet Service Provider charging customers for a monthly subscription.
You can also use Sales/Invoices to set up recurring customer invoices -- for example, for standing orders.

To create recurring charges in Receivables:

Follow these steps to set up recurring charges, assign them to customers, and apply them to customers (create and post invoices).

Run Receivables/Configure/Recurring Charges.
Select <new>.
Enter a name for the charge and a remark to print with the charge on the customer's statement.
Indicate whether the charge is taxable and enter the general ledger income account(s) to which the charge should be credited and the amount(s) of the charge.
Press OK and Save changes.

Then,

Run Receivables/Configure/Customers.
Select the customer to whom the recurring charge applies and select the charge in the Recurring charges field in the Customer window.
Press OK and Save changes.

To apply and post recurring charges in Receivables:

Run Receivables/Billing Cycle Checklist.
Check the Recurring charge "Apply" checkbox for the billing cycle to which the customer with the recurring charge is assigned.
In the Recurring Charges window, use the Apply button to create and post an "invoice" for the recurring charge.

To create and post batches of recurring entries in Sales/Invoices:

Run Sales/Invoices.
Create a batch of the entries (customer invoices) you want to post periodically.
Save the batch as a recurring batch. (Right-click the batch in the left pane and select Make Recurring from the options menu.) The batch folder becomes green to indicate that it's a recurring batch. You can edit a recurring batch at any time.
When you're ready to post the recurring entries, you can either—
Right-click the recurring batch and choose Copy for Posting.
Highlight the recurring batch and click the Post batch button.
Edit the Batch Options window (batch period/year and name) if necessary.

The system makes a copy of the recurring batch that you can edit as required and then post.

If necessary, open the recurring batch copy in the data entry window to edit, add, or delete entries.
Save and post the batch when you are done.