21st Century Accounting Help - Payroll/Reports

941 and 944 Information

Run Payroll/Print/941 or Payroll/Print/944 Information to print the 941 or 944 Information report. Use the report to fill in a 941 Form (Employer’s Quarterly Federal Tax Return) or 944 Form (Employer’s Annual Federal Tax Return) by hand for submission to the IRS.

If you have purchased and installed the Tax Form Kit, you can use this command to create a completed Form 941, the Employer’s Quarterly Federal Tax Return, or a completed Form 944, the Employer’s Annual Federal Tax Return.
Use the windows to verify 941 or 944 information maintained by the system and to enter data that the system does not maintain, such as previous adjustments.

The current data entry and reporting programs are provided on 21st Century Payroll Tax Updates, so the windows and the reports meet current federal requirements. Refer to the IRS instructions for completing and filing these forms.

Producing the report

Print the 941 Information report. After you enter any required adjustments and confirm the data in the Payroll/Print/941 Information window, print the Information report. Use the report to fill in a Form by hand for submission to the IRS.
Print the 941 or 944 Form with the Preview PDF button. . If you have purchased and installed the Tax Form Kit and if you have downloaded the Adobe Reader, you can print the 941 Form or 944 Form directly from this window. The Tax Form Kit puts a button called “Preview PDF” on the last tab. Click the button to create a 941 or 944 Form filled in with the data in this window and ready to be submitted to the IRS. The Reader can be downloaded free from the Adobe website.

After you complete the 941 or 944 window, click the Preview PDF button on the last tab. Then select File/Print in the Adobe Reader window to print the Form (and 941 Schedule B, if required) on paper.

Buttons

Preview PDF. If you installed the Tax Form Kit, the Preview PDF button appears at the bottom of the last tab. Click the button when you are ready to create a 941 or 944 Form ready to be submitted to the IRS. The Preview PDF button creates the 941 Form or 944 Form as an Adobe PDF file. You can print the Form immediately or close the Form and reopen it for printing later.

The Tax Form Kit places the PDF 941 Form file in the company folder with the filename 941_YEARQX.pdf where YEAR = the year and X = the quarter.
If you check “Semiweekly depositor,” the Form Kit places the PDF 941 Schedule B Form file in the company folder with the filename 941sb_YEARQX.pdf where YEAR = the year and X = the quarter.
The Tax Form Kit places the PDF 944 Form file in the company folder with the filename 944_YEARX.pdf where YEAR = the year.

Save. Click the Save button to save your work so far.
Print. 941 only. Click the Print button to print the 941 Information report for the selected quarter. Use the report to fill in a 941 Form by hand.
Year Total. 941only. Click the Year Total button to print a report showing year-to-date totals for 941 data. The report is for your information.