21st Century Accounting Help - Payroll/Electronic Filing

Electronic Filing W-2s Exceptions

The W-2s Exception report is produced only if exceptions occur. The system displays the Exceptions (if any) report when generating the W-2s is completed. Exceptions include the following:

Incorrect sign on employee amount (negative where positive is expected or vice versa)
Blank submitter postal code
Blank company address (street, city, state, postal code)
Employee name cannot be interpreted. Must be entered in Configure/Employees window as Lastname| Firstname.
Blank domestic employee address
Federal EIN is not 9 characters in length. State and local EINs can be up to 12 characters.
Or other problems with the information provided in your Payroll system that may compromise the integrity or acceptability of the electronic W-2s.

You can use information from the Exception report to correct data in your Payroll system. Then run the W-2s command again and press the Recreate button to produce a new electronic file.

Use Payroll/Electronic Filing/W-2s Exceptions to preview the report in Notepad. Use Notepad's File/Print to print the report on paper.