21st Century Accounting Help - Bank Accounts

Entering Receipts

All cash received into the business is recorded in the Bank Accounts/Deposits module.

Enter a Payment on Account from a Customer

To record payments on their Receivables accounts that you receive from customers, you use the Deposits command. When you post a Deposits batch containing customer receipts, the payments are posted to Receivables control accounts and the customer account, and recorded as a single credit to the bank account you designate. (The system uses the deposits clearing account as an interim holding account to consolidate multiple receipts into a single deposit.)
To enter a regular customer receipt:, fill in the following required fields. (View the Help for information about optional fields.)

Open the Bank Accounts/Deposits window.
Enter the ID of the bank account where the receipts will be deposited and the deposit number in the Batch Options window (and accept or edit the batch name, batch period, and deposit date).
Select "Customer" for the Receipt type.
Enter the amount of the receipt.
Enter or select the customer ID.
For an open item customer, at Invoice Number, use the drop-down list to see the customer's outstanding invoices. Select "all" or an individual invoice, as appropriate. For a balance forward customer, you apply the payment to "all."
At Applied amount, enter the amount of the receipt to apply to the invoice(s).
Choose OK.
Choose Save batch to save all the entries in the batch and choose Post batch when you're ready to commit the deposit to your books.

Enter Cash Register Receipts

Cash and checks that you receive during the day and keep in a cash register or cash drawer, from walk-in customers, for example, can be recorded and "deposited" at the same time. You can record cash as an "Other" receipt type in the Bank Accounts/Deposits window, or—you'll probably prefer this method—you can create customized cash receipts journals that display the appropriate prompt accounts for the different types of cash receipts you want to enter.
Follow these steps:

Open Bank Accounts/Configure/Cash Receipts Journal and set up the account prompts for distributing cash register or cash drawer receipts. Save the journal.
When you're ready to deposit a batch of cash and checks, open the Bank Accounts/Deposits window.
Enter the ID of the bank account where the receipts will be deposited and the deposit number in the Batch Options window (and accept or edit the batch name, batch period, and deposit date).
Select the name of the cash receipts journal you created for the Receipt type.
Enter the receipt total.
Distribute the receipt to the account prompts (from the cash receipts journal you created).
Save the entry.
Save the batch and choose Post batch when you're ready to commit the deposit to your books.

Enter an "Other" Receipt

You can deposit occasional cash and checks that you receive in your business as "Other" receipts.
Follow these steps:
When you're ready to deposit a batch of cash and checks, open the Bank Accounts/Deposits window.

Enter the ID of the bank account where the receipts will be deposited and the deposit number in the Batch Options window (and accept or edit the batch name, batch period, and deposit date).
Select Other for the Receipt type.
Enter the receipt total.
Distribute the receipt to the appropriate general ledger accounts.
Save the entry.
Save the batch and choose Post batch when you're ready to commit the deposit to your books.