Apply an "unapplied" check amount to existing vendor invoice
Posted: January 30th, 2012, 6:46 pmApplying an “unapplied” check amount to an existing vendor invoice
Print the Vendor Activity report to verify that the check was not applied to the vendor's balance.
Use Payables/Manual Payments to apply an unapplied payment to an invoice.
1. Run Payables/Manual Payments, start a new batch, and set up the batch name and posting period you want.
2. Select the bank account of the original unapplied check.
3. Enter a bogus check number – one you will never use.
4. Enter the date of the original unapplied check.
5. Leave the check amount blank.
6. Select the vendor to whom the check was paid.
7. At Invoice number, select the unapplied check payment. The unapplied check appears in the invoice list with the check number and a negative amount.
8. Tab to the next line.
9. At the next Invoice number field, select the invoice you want to apply the payment to. Be sure to press Tab to register your selection. The system automatically applies the unapplied payment amount to the invoice due amount.
10. Click OK, ignore “Warning: check amount is zero”, save and post the batch.
The vendor's amount due will now be reduced by the amount of the check.
Print the Vendor Activity report to verify that the check was not applied to the vendor's balance.
Use Payables/Manual Payments to apply an unapplied payment to an invoice.
1. Run Payables/Manual Payments, start a new batch, and set up the batch name and posting period you want.
2. Select the bank account of the original unapplied check.
3. Enter a bogus check number – one you will never use.
4. Enter the date of the original unapplied check.
5. Leave the check amount blank.
6. Select the vendor to whom the check was paid.
7. At Invoice number, select the unapplied check payment. The unapplied check appears in the invoice list with the check number and a negative amount.
8. Tab to the next line.
9. At the next Invoice number field, select the invoice you want to apply the payment to. Be sure to press Tab to register your selection. The system automatically applies the unapplied payment amount to the invoice due amount.
10. Click OK, ignore “Warning: check amount is zero”, save and post the batch.
The vendor's amount due will now be reduced by the amount of the check.